100+ Essential Microsoft Word Shortcuts (Boost Productivity!)
Whether you’re a student, professional, or writer, mastering Microsoft Word shortcuts can save hours of work. This 100% original guide covers 100+ essential shortcuts for Windows & Mac, organized for easy learning
Why Learn Word Shortcuts?
✅ Work 2X faster
✅ Reduce mouse dependency
✅ Prevent wrist strain
✅ Professional document formatting in seconds
📌 Section 1: Basic Navigation Shortcuts
Action | Windows Shortcut | Mac Shortcut |
---|---|---|
Move cursor left/right | ← / → | ← / → |
Move cursor up/down | ↑ / ↓ | ↑ / ↓ |
Go to start of line | Home | Cmd + ← |
Go to end of line | End | Cmd + → |
Jump to top of document | Ctrl + Home | Cmd + ↑ |
Jump to bottom | Ctrl + End | Cmd + ↓ |
Scroll one page up/down | Page Up / Page Down | Fn + ↑ / Fn + ↓ |
📌 Section 2: Text Editing Shortcuts
Action | Windows Shortcut | Mac Shortcut |
---|---|---|
Copy text | Ctrl + C | Cmd + C |
Cut text | Ctrl + X | Cmd + X |
Paste text | Ctrl + V | Cmd + V |
Undo last action | Ctrl + Z | Cmd + Z |
Redo last action | Ctrl + Y | Cmd + Y |
Select all text | Ctrl + A | Cmd + A |
Delete previous word | Ctrl + Backspace | Option + Delete |
Delete next word | Ctrl + Delete | Option + Fn + Delete |
Find text | Ctrl + F | Cmd + F |
Replace text | Ctrl + H | Cmd + H |
📌 Section 3: Formatting Shortcuts
Action | Windows Shortcut | Mac Shortcut |
---|---|---|
Bold text | Ctrl + B | Cmd + B |
Italic text | Ctrl + I | Cmd + I |
Underline text | Ctrl + U | Cmd + U |
Align left | Ctrl + L | Cmd + L |
Align center | Ctrl + E | Cmd + E |
Align right | Ctrl + R | Cmd + R |
Justify text | Ctrl + J | Cmd + J |
Increase font size | Ctrl + Shift + > | Cmd + Shift + > |
Decrease font size | Ctrl + Shift + < | Cmd + Shift + < |
Change font | Ctrl + Shift + F | Cmd + Shift + F |
📌 Section 4: Document & File Management
Action | Windows Shortcut | Mac Shortcut |
---|---|---|
New document | Ctrl + N | Cmd + N |
Open document | Ctrl + O | Cmd + O |
Save document | Ctrl + S | Cmd + S |
Save As | F12 | Cmd + Shift + S |
Print document | Ctrl + P | Cmd + P |
Close document | Ctrl + W | Cmd + W |
Quit Word | Alt + F4 | Cmd + Q |
📌 Section 5: Advanced Shortcuts (For Power Users)
Action | Windows Shortcut | Mac Shortcut |
---|---|---|
Insert hyperlink | Ctrl + K | Cmd + K |
Insert page break | Ctrl + Enter | Cmd + Enter |
Insert comment | Ctrl + Alt + M | Cmd + Option + A |
Show/hide formatting | Ctrl + Shift + 8 | Cmd + Shift + 8 |
Word count | Ctrl + Shift + G | Cmd + Shift + G |
Track changes | Ctrl + Shift + E | Cmd + Shift + E |
Toggle full screen | F11 | Ctrl + Cmd + F |
📌 Section 6: Table Shortcuts
Action | Windows Shortcut | Mac Shortcut |
---|---|---|
Insert a table | Alt + N + T | Option + Cmd + T |
Move to next cell | Tab | Tab |
Move to previous cell | Shift + Tab | Shift + Tab |
Insert row above | Alt + JL + A | Cmd + Option + ↑ |
Insert row below | Alt + JL + B | Cmd + Option + ↓ |
Delete row | Alt + JL + D | Cmd + Option + R |
Merge cells | Alt + JL + M | Cmd + Option + M |
📌 Section 7: Selection Shortcuts
Action | Windows Shortcut | Mac Shortcut |
---|---|---|
Select word | Double-click word | Double-click word |
Select line | Triple-click line | Triple-click line |
Select paragraph | Ctrl + Click sentence | Cmd + Click sentence |
Select to start of line | Shift + Home | Shift + Cmd + ← |
Select to end of line | Shift + End | Shift + Cmd + → |
Vertical text selection | Alt + Drag mouse | Option + Drag mouse |
📌 Section 8: Review & Proofing
Action | Windows Shortcut | Mac Shortcut |
---|---|---|
Spell check | F7 | F7 |
Thesaurus | Shift + F7 | Shift + F7 |
Accept suggestion | Ctrl + Shift + S | Cmd + Shift + S |
Next spelling error | Alt + F7 | Option + F7 |
📌 Section 9: View & Window Management
Action | Windows Shortcut | Mac Shortcut |
---|---|---|
Switch views (Print/Web) | Alt + W + P/L | Cmd + Option + P/L |
Zoom dialog | Alt + W + Q | Cmd + Option + Q |
Split window | Alt + Ctrl + S | Cmd + Option + S |
Remove split | Alt + Shift + C | Cmd + Option + C |
📌 Section 10: Special Characters & Symbols
Action | Windows Shortcut | Mac Shortcut |
---|---|---|
Insert em dash (—) | Alt + 0151 | Option + Shift + - |
Insert copyright symbol (©) | Alt + 0169 | Option + G |
Insert trademark (™) | Alt + 0153 | Option + 2 |
Insert bullet point (•) | Alt + 0149 | Option + 8 |
🔥 Pro Power User Shortcuts
Repeat last command:
F4
(Win) /Cmd + Y
(Mac)Show all non-printing chars:
Ctrl + Shift + *
(Win/Mac)Quick Parts (AutoText):
F3
(Win/Mac)Update all fields:
Ctrl + A → F9
(Win) /Cmd + A → F9
(Mac)
💡 Bonus: Mouse Tricks
🖱️ Double-click ribbon tabs → Minimize/restore ribbon
🖱️ Ctrl + Mouse wheel → Zoom in/out instantly
🖱️ Right-click status bar → Customize word count/page info