100+ Essential Microsoft Word Shortcuts (Boost Productivity!)

Whether you’re a student, professional, or writer, mastering Microsoft Word shortcuts can save hours of work. This 100% original guide covers 100+ essential shortcuts for Windows & Mac, organized for easy learning

Why Learn Word Shortcuts?

✅ Work 2X faster
✅ Reduce mouse dependency
✅ Prevent wrist strain
✅ Professional document formatting in seconds

📌 Section 1: Basic Navigation Shortcuts

ActionWindows ShortcutMac Shortcut
Move cursor left/right /  / 
Move cursor up/down /  / 
Go to start of lineHomeCmd + ←
Go to end of lineEndCmd + →
Jump to top of documentCtrl + HomeCmd + ↑
Jump to bottomCtrl + EndCmd + ↓
Scroll one page up/downPage Up / Page DownFn + ↑ / Fn + ↓

📌 Section 2: Text Editing Shortcuts

ActionWindows ShortcutMac Shortcut
Copy textCtrl + CCmd + C
Cut textCtrl + XCmd + X
Paste textCtrl + VCmd + V
Undo last actionCtrl + ZCmd + Z
Redo last actionCtrl + YCmd + Y
Select all textCtrl + ACmd + A
Delete previous wordCtrl + BackspaceOption + Delete
Delete next wordCtrl + DeleteOption + Fn + Delete
Find textCtrl + FCmd + F
Replace textCtrl + HCmd + H

📌 Section 3: Formatting Shortcuts

ActionWindows ShortcutMac Shortcut
Bold textCtrl + BCmd + B
Italic textCtrl + ICmd + I
Underline textCtrl + UCmd + U
Align leftCtrl + LCmd + L
Align centerCtrl + ECmd + E
Align rightCtrl + RCmd + R
Justify textCtrl + JCmd + J
Increase font sizeCtrl + Shift + >Cmd + Shift + >
Decrease font sizeCtrl + Shift + <Cmd + Shift + <
Change fontCtrl + Shift + FCmd + Shift + F

📌 Section 4: Document & File Management

ActionWindows ShortcutMac Shortcut
New documentCtrl + NCmd + N
Open documentCtrl + OCmd + O
Save documentCtrl + SCmd + S
Save AsF12Cmd + Shift + S
Print documentCtrl + PCmd + P
Close documentCtrl + WCmd + W
Quit WordAlt + F4Cmd + Q

📌 Section 5: Advanced Shortcuts (For Power Users)

ActionWindows ShortcutMac Shortcut
Insert hyperlinkCtrl + KCmd + K
Insert page breakCtrl + EnterCmd + Enter
Insert commentCtrl + Alt + MCmd + Option + A
Show/hide formattingCtrl + Shift + 8Cmd + Shift + 8
Word countCtrl + Shift + GCmd + Shift + G
Track changesCtrl + Shift + ECmd + Shift + E
Toggle full screenF11Ctrl + Cmd + F

📌 Section 6: Table Shortcuts

ActionWindows ShortcutMac Shortcut
Insert a tableAlt + N + TOption + Cmd + T
Move to next cellTabTab
Move to previous cellShift + TabShift + Tab
Insert row aboveAlt + JL + ACmd + Option + ↑
Insert row belowAlt + JL + BCmd + Option + ↓
Delete rowAlt + JL + DCmd + Option + R
Merge cellsAlt + JL + MCmd + Option + M

📌 Section 7: Selection Shortcuts

ActionWindows ShortcutMac Shortcut
Select wordDouble-click wordDouble-click word
Select lineTriple-click lineTriple-click line
Select paragraphCtrl + Click sentenceCmd + Click sentence
Select to start of lineShift + HomeShift + Cmd + ←
Select to end of lineShift + EndShift + Cmd + →
Vertical text selectionAlt + Drag mouseOption + Drag mouse

📌 Section 8: Review & Proofing

ActionWindows ShortcutMac Shortcut
Spell checkF7F7
ThesaurusShift + F7Shift + F7
Accept suggestionCtrl + Shift + SCmd + Shift + S
Next spelling errorAlt + F7Option + F7

📌 Section 9: View & Window Management

ActionWindows ShortcutMac Shortcut
Switch views (Print/Web)Alt + W + P/LCmd + Option + P/L
Zoom dialogAlt + W + QCmd + Option + Q
Split windowAlt + Ctrl + SCmd + Option + S
Remove splitAlt + Shift + CCmd + Option + C

📌 Section 10: Special Characters & Symbols

ActionWindows ShortcutMac Shortcut
Insert em dash (—)Alt + 0151Option + Shift + -
Insert copyright symbol (©)Alt + 0169Option + G
Insert trademark (™)Alt + 0153Option + 2
Insert bullet point (•)Alt + 0149Option + 8

🔥 Pro Power User Shortcuts

  • Repeat last commandF4 (Win) / Cmd + Y (Mac)

  • Show all non-printing charsCtrl + Shift + * (Win/Mac)

  • Quick Parts (AutoText)F3 (Win/Mac)

  • Update all fieldsCtrl + A → F9 (Win) / Cmd + A → F9 (Mac)

💡 Bonus: Mouse Tricks

🖱️ Double-click ribbon tabs → Minimize/restore ribbon
🖱️ Ctrl + Mouse wheel → Zoom in/out instantly
🖱️ Right-click status bar → Customize word count/page info

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