100+ Essential Microsoft Word Shortcuts (Boost Productivity!)
Whether you’re a student, professional, or writer, mastering Microsoft Word shortcuts can save hours of work. This 100% original guide covers 100+ essential shortcuts for Windows & Mac, organized for easy learning
Why Learn Word Shortcuts?
✅ Work 2X faster
✅ Reduce mouse dependency
✅ Prevent wrist strain
✅ Professional document formatting in seconds
📌 Section 1: Basic Navigation Shortcuts
| Action | Windows Shortcut | Mac Shortcut |
|---|---|---|
| Move cursor left/right | ← / → | ← / → |
| Move cursor up/down | ↑ / ↓ | ↑ / ↓ |
| Go to start of line | Home | Cmd + ← |
| Go to end of line | End | Cmd + → |
| Jump to top of document | Ctrl + Home | Cmd + ↑ |
| Jump to bottom | Ctrl + End | Cmd + ↓ |
| Scroll one page up/down | Page Up / Page Down | Fn + ↑ / Fn + ↓ |
📌 Section 2: Text Editing Shortcuts
| Action | Windows Shortcut | Mac Shortcut |
|---|---|---|
| Copy text | Ctrl + C | Cmd + C |
| Cut text | Ctrl + X | Cmd + X |
| Paste text | Ctrl + V | Cmd + V |
| Undo last action | Ctrl + Z | Cmd + Z |
| Redo last action | Ctrl + Y | Cmd + Y |
| Select all text | Ctrl + A | Cmd + A |
| Delete previous word | Ctrl + Backspace | Option + Delete |
| Delete next word | Ctrl + Delete | Option + Fn + Delete |
| Find text | Ctrl + F | Cmd + F |
| Replace text | Ctrl + H | Cmd + H |
📌 Section 3: Formatting Shortcuts
| Action | Windows Shortcut | Mac Shortcut |
|---|---|---|
| Bold text | Ctrl + B | Cmd + B |
| Italic text | Ctrl + I | Cmd + I |
| Underline text | Ctrl + U | Cmd + U |
| Align left | Ctrl + L | Cmd + L |
| Align center | Ctrl + E | Cmd + E |
| Align right | Ctrl + R | Cmd + R |
| Justify text | Ctrl + J | Cmd + J |
| Increase font size | Ctrl + Shift + > | Cmd + Shift + > |
| Decrease font size | Ctrl + Shift + < | Cmd + Shift + < |
| Change font | Ctrl + Shift + F | Cmd + Shift + F |
📌 Section 4: Document & File Management
| Action | Windows Shortcut | Mac Shortcut |
|---|---|---|
| New document | Ctrl + N | Cmd + N |
| Open document | Ctrl + O | Cmd + O |
| Save document | Ctrl + S | Cmd + S |
| Save As | F12 | Cmd + Shift + S |
| Print document | Ctrl + P | Cmd + P |
| Close document | Ctrl + W | Cmd + W |
| Quit Word | Alt + F4 | Cmd + Q |
📌 Section 5: Advanced Shortcuts (For Power Users)
| Action | Windows Shortcut | Mac Shortcut |
|---|---|---|
| Insert hyperlink | Ctrl + K | Cmd + K |
| Insert page break | Ctrl + Enter | Cmd + Enter |
| Insert comment | Ctrl + Alt + M | Cmd + Option + A |
| Show/hide formatting | Ctrl + Shift + 8 | Cmd + Shift + 8 |
| Word count | Ctrl + Shift + G | Cmd + Shift + G |
| Track changes | Ctrl + Shift + E | Cmd + Shift + E |
| Toggle full screen | F11 | Ctrl + Cmd + F |
📌 Section 6: Table Shortcuts
| Action | Windows Shortcut | Mac Shortcut |
|---|---|---|
| Insert a table | Alt + N + T | Option + Cmd + T |
| Move to next cell | Tab | Tab |
| Move to previous cell | Shift + Tab | Shift + Tab |
| Insert row above | Alt + JL + A | Cmd + Option + ↑ |
| Insert row below | Alt + JL + B | Cmd + Option + ↓ |
| Delete row | Alt + JL + D | Cmd + Option + R |
| Merge cells | Alt + JL + M | Cmd + Option + M |
📌 Section 7: Selection Shortcuts
| Action | Windows Shortcut | Mac Shortcut |
|---|---|---|
| Select word | Double-click word | Double-click word |
| Select line | Triple-click line | Triple-click line |
| Select paragraph | Ctrl + Click sentence | Cmd + Click sentence |
| Select to start of line | Shift + Home | Shift + Cmd + ← |
| Select to end of line | Shift + End | Shift + Cmd + → |
| Vertical text selection | Alt + Drag mouse | Option + Drag mouse |
📌 Section 8: Review & Proofing
| Action | Windows Shortcut | Mac Shortcut |
|---|---|---|
| Spell check | F7 | F7 |
| Thesaurus | Shift + F7 | Shift + F7 |
| Accept suggestion | Ctrl + Shift + S | Cmd + Shift + S |
| Next spelling error | Alt + F7 | Option + F7 |
📌 Section 9: View & Window Management
| Action | Windows Shortcut | Mac Shortcut |
|---|---|---|
| Switch views (Print/Web) | Alt + W + P/L | Cmd + Option + P/L |
| Zoom dialog | Alt + W + Q | Cmd + Option + Q |
| Split window | Alt + Ctrl + S | Cmd + Option + S |
| Remove split | Alt + Shift + C | Cmd + Option + C |
📌 Section 10: Special Characters & Symbols
| Action | Windows Shortcut | Mac Shortcut |
|---|---|---|
| Insert em dash (—) | Alt + 0151 | Option + Shift + - |
| Insert copyright symbol (©) | Alt + 0169 | Option + G |
| Insert trademark (™) | Alt + 0153 | Option + 2 |
| Insert bullet point (•) | Alt + 0149 | Option + 8 |
🔥 Pro Power User Shortcuts
Repeat last command:
F4(Win) /Cmd + Y(Mac)Show all non-printing chars:
Ctrl + Shift + *(Win/Mac)Quick Parts (AutoText):
F3(Win/Mac)Update all fields:
Ctrl + A → F9(Win) /Cmd + A → F9(Mac)
💡 Bonus: Mouse Tricks
🖱️ Double-click ribbon tabs → Minimize/restore ribbon
🖱️ Ctrl + Mouse wheel → Zoom in/out instantly
🖱️ Right-click status bar → Customize word count/page info